HELD ON THURSDAY 18TH AUGUST 2011 AT 1300 HOURS AT THE COMMERCE CLUB – AUCKLAND
CaptainÂ Â Â Â Â Â Â Â Â Â Â A D PayneÂ Â Â Â Â Â Master
CaptainsÂ Â Â Â Â Â Â Â Â Â J E Frankland, Auckland Warden
T JÂ Wood, Â Â Â Â Â Tauranga Warden
R A J Palmer,Â Â Wellington Warden
C V Kesteren, C D Neill, M B Deane, M J Lock,Â J Holbrook, D A Daish, L Robbins,
G P Clarke, J de Jong, G Smith, N Wheeler, E E Ewbank, W J Hibberdine, R L McKenzie
W G Compson â€“ General Secretary/Treasurer
Apologies were received from Captains:-Swallow, Kelner, Ross, Buckens, Swan, Varney, Colaco, Gates
The Minutes of the 2010 Annual General Meeting were read and PROPOSED by the General Secretary as a true and correct record of proceedings at that Meeting
MOVED Captain Palmer SECONDED Captain Frankland CARRIED
To the question of why there had been no Warden’s Report from Auckland the reply was â€œit had been forgottenâ€.
Lists of all correspondence distributed. The General Secretary detailed significantÂ correspondence concerning â€œOn Deckâ€ publication and funding, a request to Transit NZÂ for the flying ofÂ the Red Ensign on Auckland Harbour Bridge on Merchant NavyÂ Day,Â memoranda and Quarterly Reports. Other matters noted dealt with purchase ofÂ Company ties and legal advice from the Honorary Solicitor.
To a question as to why Transit NZ would not fly the Red Ensign the reply was that they fly only national flags.
Wardens reports wereÂ read by theÂ Branch Wardens ofÂ Auckland, Wellington and Tauranga.
A question was raised by a mention in the report of the Tauranga Warden of a suggestion toÂ remove the requirement for magnetic compasses on ships. An article in the Nautical Institute NZ newsletter discussed the implications of such a move.
TheÂ Master gave his Annual Report.
There were no matters arising.
Captain Compson, as Treasurer spoke to the annual accounts which were tabled.Â He pointed out that the cost of printing and distributing the â€œOn Deckâ€ magazine had left Company finances in a position where the proposed issues for September 2011 and March 2012 could not proceed except in PDF form by computer.
Any levy that is set now will not be available until this time next year.Â The Executive Council had, at its meeting, agreed that the capitation levy for the forthcoming year be $25. The plan is to have $10 of levy available for publication of â€œOn Deckâ€.
Discussion concerning the amount of levy and funding of â€œOn Deckâ€.Â The general consensus of the meeting held that the levy was acceptable.
That the Treasurerâ€™s report be accepted,Â
MOVED CaptainÂ CompsonÂ SECONDED Captain Palmer CARRIED
OFFICERS FORÂ THE FORTHCOMING YEAR
Captain Payne reported that no nominations for Master had been received from the branches and he has been re-elected unopposed.Â Â Branch Wardens from Wellington, (Captain Palmer), Tauranga (Captain Wood), Auckland, (Captain Frankland) remain in office, while Captain Alan Cooke has taken over at the Christchurch Branch.
It is confirmed that the General Secretary/Treasurer, Captain Compson, will continue in that post.
Both Captain Payne and Compson indicated that they will stand down at the AGM of 2012.
Production of â€œOn Deckâ€ discussed earlier in Matters Arising from Treasurer’s Report.
Further discussion followed concerning the content and size of the publication.Â Suggestions mooted were that theÂ magazine is too big,Â personalÂ Â recollections should have no place in a national magazine beingÂ more suitable in Branch newsletters.Â Articles of interest on latest nautical technology and worries about future trends, e.g. removal of magnetic compassesÂ from ships might have more relevance.
Members urged to use theÂ Company Website.Â There is a still a lack of items fromÂ branches other than Wellington and Christchurch. The General Secretary is to advise Captain John Brown on the currentÂ Executive Council andÂ matters from this AGM that need to be publicised.
An announcement that Captains Michael Lock of Auckland andÂ John BrownÂ of Wellington had beenÂ accorded Life Membership following proposals from their branches.
Auckland Branch Remit.Â Proposal to alter Rule 4.
Rule 4.1.1 to read asÂ follows:-
â€œOrdinary full membership (which shall include Country and Retired members) -Â holders of a certificate of competency as Master Mariner Foreign Going or an equivalent grade recognised by the Executive Council, issued by a properly constituted authority, or a seaman officer ofÂ Lieutenant Commander rank and above in the navy, who has had seagoing command in that rank of a commissioned naval vesselâ€.
PROPOSED Captain Frankland SECONDED Captain Ewbank
Discussion followed and the following amendment made:- the last few words to read â€œ…………………command in that rank of a significant commissioned naval vesselâ€.
The motion was CARRIED by majority, there being one against. Captain Wood requested that his name be recorded as the vote against the motion.
Rule 4.2 to read as follows:-
â€œAssociate of the branch â€“ any branch may invite any person with an honourable record and associated with the branch or with matters maritime and who wishes to associate him or herself with the activities of the branch, to become an associate of the branchâ€.
The word â€œfriendâ€ is discontinued.
A new Category as follows:-
â€œAssociate Member â€“ any branch may invite any person who hasÂ gained a qualification as Second Mate Foreign Going to become an Associate Memberâ€.
The intention of this new rule is to differentiate between Associate categories where those with certificates could eventually gain full membership with a Master’s Certificate
The change to RuleÂ 4.2 and the new category Rule 4.2.1.
PROPOSED Capt Frankland SECONDED Capt. Ewbank. CARRIED
OTHER GENERAL BUSINESS
There being no further general business the Master closed the meeting at 1435 hrs.